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Colligo Contributor™ Add-In for Outlook® increases adoption of SharePoint for email and content management. It delivers instant 2-way access, both online and offline, to SharePoint libraries and lists – all from within Microsoft® Outlook®. Users can click the Send & File button or simply drag-and-drop emails and attachments into document libraries and folders, instantly capturing critical metadata. The built-in Attachment Manager enables users to easily move email attachments to SharePoint, replacing them with links.
Colligo Contributor™ Add-In for Outlook® Features
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SharePoint & Outlook Integration Contributor Add-In brings SharePoint content to the Outlook interface, providing an intuitive experience for SharePoint on the desktop, online and offline.
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Email Management Users can easily save emails to SharePoint through Send & File, drag-and-drop, or Outlook rules. Entire Outlook folders can be copied to SharePoint. Email message fields are instantly captured and users can set content types and custom metadata. Emails are saved as .msg files with unique names.
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Attachments Replaced with Links The Contributor Add-In allows users to instantly upload attachments to SharePoint, replacing them with links. Customizable email send rules prompt users to upload attachments before sending. This eliminates the need for attachments and promotes the use of SharePoint for document collaboration and storage.
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Folder Drag-and-Drop Complete folder structures can be copied from the desktop or between SharePoint document libraries with a simple “drag-and-drop.” The folders are created in SharePoint, files uploaded, and metadata values set on each file imported.
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Online & Offline Configuration Options Users can choose whether SharePoint content is available online-only or cached on their desktop. Local caching improves user productivity with instant access to content when working offline or over slow connections. For office workers who do not require offline caching, consider Contributor Uploader.
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Document & Form Libraries Specific SharePoint document libraries or folders are easily synched to Outlook with a toolbar button. Content is displayed with a tree view in the left-hand navigation pane. Documents and document sets are easily opened, edited, and saved. Documents can be created using document and form templates, or added through drag-and-drop. In-place records management is supported in SharePoint 2010.
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Custom & Standard Lists Users gain access to custom lists and many standard lists including events, issues, links, contacts, announcements, tasks, and agendas. List items are added or edited with just a few clicks and automatically updated in SharePoint.
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Views & Metadata Views can be used online and offline to quickly organize and find content. Metadata for list items and documents can be set for multiple items at once, with a simple right-click. Users can set enterprise managed and keyword metadata using the term store selector. Default folder-level metadata can be specified for automatic application. Multi-value lookups are supported.
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Synchronization & Version Resolution Users can select specific libraries, folders, or lists for sync. Cached content is kept up-to-date with any automatic background sync. When online, modifications to content can immediately trigger synchronization. Configuration options can be set by individual users or locked by IT. Elegant conflict resolution, integrated with Microsoft Word® compare and merge, notifies the user if conflicting edits have been made by multiple users while offline.
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Easy to Deploy - Contributor Add-In supports Outlook (2003/2007/2010), with full integration to SharePoint (WSS 2.0/3.0, SharePoint Foundation, or SharePoint Server 2003/2007/2010) and support for terminal server environments. It's very quick and easy to deploy with a small 10 MB client install package and no server installation. The deployment Configuration Editor allows SharePoint Administrators to easily pre-configure sites for sync, set automatic sync intervals, configure storage locations, and more. Custom SharePoint client solutions can be developed using the Colligo Contributor Software Development Kit.
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